They want to know if your content fits their criteria, so focus solely on addressing that point. Listing people who might endorse your paper and discussing authors’ reputations do not interest editors. Avoid words such as “novel,” “first ever,” and “paradigm-changing.” These types of statements show bias and will make the editor question your ability to assess your work’s merits objectively. Don’t over-embellish your findings or their significance.Don’t use too much jargon or include too many acronyms.Other disclosures/statements required by the journal (e.g., compliance with ethical standards, conflicts of interest, agreement to terms of submission, copyright sign-over, etc.) What you should NOT do: If needed, reviewers to exclude (this information is most likely also requested elsewhere in online submissions forms).Potential reviewers and their contact information.Technical specialties required to evaluate your paper.Mention of any prior discussions with editor(s) (for example, if you discussed the topic with an editor at a conference).List of relevant works by you or your co-authors that have been previously published or are under consideration by other journals.Short list of similar articles previously published by the target journal.Statement that your paper has not been previously published and is not currently under consideration by another journal and that all authors have approved of and have agreed to submit the manuscript to this journal.Corresponding author contact information.Principle findings and significance to scientific community (how your research advances our understanding of a concept).Brief background of your study and the research question you sought to answer.Article type (review, research, case study, etc.).Name of the journal to which you are submitting.With that said, below is a list of the most common elements you must include in your cover letter and what information you should NOT include: Essential information: As we explained above, failure to include required statements will lead to an automatic “ desk rejection”. We can’t stress this enough: Follow your target journal’s instructions for authors! No matter what other advice you read in the vast webosphere, make sure you prioritize the information requested by the editors of the journal you are submitting to. ![]() This is not the impression you want to give editors! What to Include in a Cover Letter for a Journal Submission For example, if a journal’s guide for authors states that you must include disclosures, potential reviewers, and statements regarding ethical practices, failure to include these items might lead to the automatic rejection of your article, even if your research is the most progressive project on the planet! By failing to follow directions, you raise a red flag that you may be careless, and if you’re not attentive to the details of a cover letter, editors might wonder about the quality and thoroughness of your research. ![]() ![]() In addition to economic factors, many editors use the cover letter to screen whether authors can follow basic instructions. When it’s not quite clear how your research paper might generate interest based on its title and content alone (for example, if your paper is too technical for most editors to appreciate), your cover letter is the one opportunity you will get to convince the editors that your work is worth further review. ![]() In other words, your paper, if published, must make money. Editors must select articles that will interest their readers. Sadly, we must admit that part of the decision-making process of whether to accept a manuscript is based on a business model. While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors. Finally, be sure to get journal manuscript editing, cover letter editing, and other academic editing services by Wordvice’s professional editors to ensure that you convey an academic style and error-free text, along with including all of the most important content. The last segment will include a free downloadable submission cover letter template with detailed how-to explanations and some useful phrases. This guide aims to explain (1) why you should care about writing a powerful cover letter, (2) what you should include in it, and (3) how you should structure it. If you’re looking for solid advice on how to write a strong journal submission cover letter that will convince journal editors to review your research paper, then look no further! We know that cover letters can impact an editor’s decision to consider your research paper further.
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